Websites Email Going To Spam

Sep 16, 2008

I currently have a problem with my websites email going to spam. Most of the mail my website sends out, responses to registration, lost passwords etc...gets sent to spam. I have never used this site to send mass email or newsletters. I was thinking of getting an external hosted email solution, but wanted to know what you thought is the best solution for this and what you use to send out emails from your site.

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Email Sending To Spam Box

Jun 5, 2009

one of our dedicate server which host only one website and use vbulletin.
we are unhappy about sending mail and it goes to spam box.

but we see that some website send many mail. for examle they have 1,000,000 user and send email to them every day.but their email send to inbox

what can we do about it?

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Email Sent Being Marked As Spam

May 22, 2009

One of my clients is trying to send an email to someone who has barracuda spam filter on their systems. the spam filter is rejecting the email and marking the IP address as poor.

The IP address that it is rejecting is not the address of the SMTP server but the PC address (Outlook client). is this normal to check the client pc IP address and not the SMTP server?

The response from the spam filter includes a link to check the IP address which reports the IP address status as "poor".

The problem is this IP address is a dynamic IP assigned by the clients ISP. I tried a couple of IP addresses within the same subnet and they all seem to be marked as poor.

Does anyone have any suggestions on how I can fix this issue?? I have included the (masked) response from the spam filter below:

From: Mail Delivery System []
Sent: 21 May 2009 12:51
Subject: Mail delivery failed: returning message to sender

This message was created automatically by mail delivery software.

A message that you sent could not be delivered to one or more of its
recipients. This is a permanent error. The following address(es) failed:
SMTP error from remote mail server after end of data:
host [193.XX.XXX.91]: 554 Service unavailable; Client
host [] blocked using Barracuda Reputation;

------ This is a copy of the message, including all the headers. ------

Return-path: <>
Received: from [82.XXX.XXX142] (helo=JohnD)
by with esmtpa (Exim 4.69)
(envelope-from <>)
id 1M76nq-0002SF-Jh; Thu, 21 May 2009 11:51:17 +0000
From: "John Doe" <>
To: "'Paul Smith'" <>
Cc: "'Someone Else'" <>
Subject: Week commencing the 30th June
Date: Thu, 21 May 2009 12:51:09 +0100
Message-ID: <003601c9da0a$7365a865$5a30f920$>
MIME-Version: 1.0
Content-Type: multipart/alternative;
X-Mailer: Microsoft Office Outlook 12.0
Thread-Index: AcnaCm5j32za/IgbRHavuUl2ZVBwWA==
Content-Language: en-gb

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SPF (Email Marked As Spam)

Apr 16, 2008

I have a dedicated server in which i host 4 web sites using plesk one of them is That one is also set for

(all domain names below are just example names)

Dns records for my and uses and my name server is also in the same machine.

In dns settings are as follows.

Code: / (10) a mx,, ~all is dedicated ip for


The thing is whenever the server sends email it is flagged spam by yahoo, hotmail etc. I have created SPF for my but it is still marked as spam...

I have checked dns report for both and but they seem to be OK with no warnings either.

I want to create a spf record or make somthing so the emails does not marked as spam.

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Email Spam From My Own Server

Dec 19, 2008

I received many email spam recently, with the sender address from my own server.

my domain =
email spam that I received = which is being sent to my own email address of Yes, the sender is my own email address account.

I checked using gmail and the sender is from my own server IP address and the sender's email address seems to be valid and is from my own email account.

I have changed the password of my email address, added SPF to my email system...etc. I have done all that I can think of, but I still get the same spam emails.

What can I do and what should I do? I got really tired of this and I am worried that my server is being used to send spams to others.

My server is with LayeredTech, unmanaged server, so I dont have a manager to help me.

Hope to get some insight and help from sifus here...

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Somebody Is Sending Spam To My Email

Dec 3, 2008

i have been receiving lot of spam emails with from and to address being the same email of my domain with content being "click here to see web page" or an image link of viagra shop seen. sometimes it is sent with title "delivery status failure"

i checked the mail headers and it seems that they do not originate with contact form since i used captcha to protect them.

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Email - Spam Being Sent From Nobody@'myserver

Mar 4, 2008

One of my servers is being used to send spam. The spam is coming from

I've found one user who's account was sending spam emails by using what i found @


However now i donít seem to be able to stop the issue the same way as the log file does not contain the account being used anymore.

If there anyway i can stop mail being sent from completely? or even better only allow mail to be sent from valid email accounts on the server?

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Email Flagged As Spam

Jan 24, 2007

I work at a small startup. We have a database of contact information that is available on a subscription basis; people signup up and can download a limited number of contacts each month.

A core part of our signup is to send an activation email to the client. The email has a link back to our site. Clicking on the link activates the account and allows the client to log in.

Sometimes -- not always, but probably 20% of the time -- the client's email server will reject our activation email as spam. We see this alot with hotmail clients, and occasionally with others.

We're able to reproduce the problem. It appears to be an issue of the mail headers rather than the email content. I think it's related to the way we have our internal email configured: our email is hosted at Network Solutions, but we send the activation emails from our server at LiquidWeb. The activation email specifies a 'from' address that includes the domain that NS hosts.

My questions are: would this configuration cause email recipients to identify our email as spam? Short of moving our email server mgmt to our LiquidWeb server, is there anything we can do to avoid this issue from causing our email to look like spam?

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Spam Email Through My Server

Aug 12, 2007

I just found that some spammer send email through my server. I am using sendmail.

So if they know my domains in /etc/mail/local-host-names, can they spam email through my server without knowing username and password?

Do you think postfix is a better solution? The server is used by me only. I even won't connect to the server to sendmail. I use web mail to check email in the server.

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Email Spam/Virus Gateway

Dec 11, 2006

Several companies like Fast servers and the planet provide spam filtering mail gateways (Spirus/ Barracuda etc).

Are there any reliable affordable 3rd party services out there as well?

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All Email From My Site Going To Spam/junk

Jul 5, 2009

My web development company has just launched a new website in Hong Kong.
It's a brand new site, so obviously hasnt even been listed on google yet.

One MAJOR problem we're facing is ALL email sent from the server is going to Spam/junk mail folders. We dont have a dedicated mail server and all mail is being sent via the web servers localhost (via a phpmailer script)

The site is member driven but members cannot join the site, because their account activation emails are going to spam/junk and theyre not finding them (we do mention for people to check their spam/junk but alot of people still dont)

So i am wondering if anyone has any tips how i can get the site listed as not spam. its a .hk domain name so i'm wondering if its only because im in australia that its going to spam for me?

either way id like to get the problem solved quickly, so if there is any verification/testing i can do to approve the site i would appreciate to find out.

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Hotmail - Email Listed As SPAM

Jul 30, 2008

I just got a vps and I realised that all email sent to hotmail automatically goes into the spam box (until i approve an email address as being "safe").

I believe that hotmail's senderid and a spf record is the way to go

I have already submitted the senderid form saying i dont have an spf record
for the "domains to be added to the senderid program", i listed a couple of my domains.

1) do i still need an spf record?

2) in the future, will i need to tell customers to use outgoing mailservers under one of the domains i submitted (in the senderid form)?

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How Can I Prevent Spam Email To Be Sent Out By My Servers?

Jul 2, 2008

How can I prevent spam email to be send out by my servers?

How can I restrict how many emails per hour can be send based on domain name? I know hostgator and hostmonster has that type configuration.

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Email Piping And Spam Filtering

Mar 7, 2008

I have SpamAssassin on my server, and I use email piping to forward incoming emails to a PHP script. I'd like to know if emails go through SpamAssassin before being piped, or if they don't go through SpamAssasin. Where exactly is SpamAssassin requested to scan emails?

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Best Way Send A Few Thousand Email Per Day- Not SPAM.

Oct 22, 2008

way to send up to a few thousand emails per day.

These emails are simply replies to people contacting me first then I reply with ONE message from an autoresponder. No further contact is made unless they write me back again.

This is not really something that would work with aweber, getresponse, or a similar service.

And most email service providers seem to have a limit of 250/messages a day.

I'm guessing I will need a dedicated server for this?

Anything else I need on the dedicated server? I only have a few mailbox accounts I use that I access via outlook.

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Receiving Spam From My Email Address

Nov 24, 2008

One of my clients is receiving spam from his email address. SpamAssassin is not marking it as spam. I have added an SPF record for the domain, but still gets these messages. Is there any workaround for this? I don't want to activate spambox for that.

Server is cPanel + CentOS 5.2

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Service To Check If An Email Is SPAM

Jun 25, 2008

We have a script that will be sending out emails from our server. A few already have hit the Outlook SPAM folder. The email that's sent is a validation check, where the user has to click a link to verify an account.

Is there some service out there where you can send it your email and it will tell you if and then why it will be caught by leading spam filters?

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How To Make Sure Email Isn't Detected As Spam

Feb 8, 2008

I'm just working with my first dedicated server and also in the process of coding a new site. Anyway, I've gotten around to emailing users from scripts on my site (Java Servlet). Using Sendmail as the server (with default config) the emails are detected as spam by pretty much everything.

I'm looking for a complete list of things which need to be done to ensure an email isn't detected incorrectly as spam. I've read through various sites etc but haven't found a definitive list of things which should be done. I'm sure this would be helpful for other forum visitors too.

I'm NOT trying to send spam or anything like that but I haven't set up a dedicated server before.

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Email Targeted Spam Blasts

May 14, 2008

One of my clients believes someone is trying to get revenge on him. His email box is being filled with bounced messages (around 6-8 per minute) primarily from one location.

Looking at the headers it's difficult to tell whether there is a script on his site that is being used for mass emailing but it doesn't seem like it since a good deal of WHM doesn't show it and many of the return messages are,, etc. so they are autogenerated.

What do you guys do to check which shared account is doing mass sends? This guy insists that no scripts on his domain are doing the sending and that it's routed to his email address, e.g. revenge. WHM doesn't always specify (it seems) which account is actually doing the sending (mailnull). Any way to separate this better? Also, if he's right, what do you do about it? Right now he's got all the bounces going to his junk mail.

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Email From Server Is Marked As Spam

Feb 27, 2007

I just installed the latest version of PHPList (Email manager program) on our client's dedicated server. The dedicated server is using Linux with Apache and PHP version 4.4.4.

When I try to subscribe to the newsletter I am suppose to receive a confirmation email.

Unfortunately my company's email host blocks this email thinking it's spam and I so I never receive the confirmation email. I then installed the exact same version of PHPList on a shared server with Linux, Apache, and PHP 4.4.4. Using this setup I received the confirmation email.

So it seems like the server is the problem and not the software. The IP address of the dedicated server is not blacklisted. Actually the IP address just came into existence in January 2007.

It really makes no sense to me why emails coming from the dedicated server are marked spam, but emails coming from the shared server are fine. Both servers are hosted by Hostgator.

I am clueless as to what action to take next. Are there any server settings that could fix this problem? Any ideas is greatly appreciated.

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Stop My Email Being Seen As Spam By Hotmail Etc

Dec 25, 2007

I have a VPS and I am wondering if anyone knows any way in which to make it so that emails sent from the server are not seen as spam by hotmail and the likes.

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Gmail Marked Email As Spam

Aug 5, 2007

my perfectly legitimate emails are being marked as spam. I have no clue why. I run postfix, all hostnames are supposedly configured correctly.

Here's the headers


Received: by with SMTP id t9cs693254wac;
Sat, 4 Aug 2007 18:44:05 -0700 (PDT)
Received: by with SMTP id c4mr3981359aga.1186278245304;
Sat, 04 Aug 2007 18:44:05 -0700 (PDT)
Return-Path: <>
Received: from localhost.localdomain ( [])
by with ESMTP id 6si5888223agb.2007.;
Sat, 04 Aug 2007 18:44:05 -0700 (PDT)
Received-SPF: pass ( domain of designates as permitted sender)
Received: from (localhost.localdomain [])
by localhost.localdomain (Postfix) with ESMTP id 7AB1448224
for <>; Sat, 4 Aug 2007 20:44:23 -0500 (CDT)
Date: Sat, 4 Aug 2007 20:44:23 -0500
From: MapleTip Email Support <>
Subject: MapleTip Site - Question
Message-ID: <>
X-Priority: 3
X-Mailer: PHPMailer [version 1.73]
MIME-Version: 1.0
Content-Transfer-Encoding: 8bit
Content-Type: text/html; charset="iso-8859-1"

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Outgoing Email Is Flagged As Spam

Mar 30, 2007

A user in my server trying to send email, but email is flagged as "Absolute Spam" by Spamassassin. It says IP is listed in SBL/XBL.

There is an IP address in "Received-From" part of the headers. That IP is actually listed in several spam databases, but not my server's IP (Below, red and bold).
Email is sent from my server, but how come "From" IP is different from mine?

Headers of the email are below:


Received: from [] (helo=[])
by with esmtp (Exim 4.63)
(envelope-from <*********>)
id 1HQ3Yj-0007jV-6J
for ************; Sun, 11 Mar 2007 00:32:37 +0900
Mime-Version: 1.0 (Apple Message framework v624)
In-Reply-To: <**********************>
References: <**********************>
Content-Type: text/plain; charset=ISO-2022-JP; delsp=yes; format=flowed
Message-Id: <>
Content-Transfer-Encoding: 7bit
From: =?ISO-2022-JP?B?GyRCOWI2NhsoQiAbJEIwITUqO1IbKEI=?= <**********>
Subject: Re:
Date: Sat, 10 Mar 2007 23:32:34 -0800
To: *********
X-Mailer: Apple Mail (2.624)

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How To Prevent Spam Email In Delicated Server/vps

Jul 2, 2008

how can I restrict how many emails can be send per domain base? I know hostgator and hostmonster can restrict their email per hour base on their domain name...

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Block My Own Email Address To Receive Spam

Jun 11, 2008

I have configured qmail+spamassassin. It working find but still I have 2 problem. I am receiving spam mails from my own account to my own account e.g. to How can I block this spam?

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SPF Email Marked As Spam By Hotmail, Gmail

Apr 16, 2008

I have a dedicated server in which i host 4 web sites using plesk one of them is That one is also set for

(all domain names below are just example names)

Dns records for my and uses and my name server is also in the same machine.

In dns settings are as follows.

Code: / (10) a mx,, ~all is dedicated ip for


The thing is whenever the server sends email it is flagged spam by yahoo, hotmail etc. I have created SPF for my but it is still marked as spam...

I have checked dns report for both and but they seem to be OK with no warnings either.

I want to create a spf record or make somthing so the emails does not marked as spam.

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Plesk 12.x / Linux :: SPAM From Internal Email

Apr 16, 2015

Domain is hosted on our server, it has a hosted e-mail This e-mail adress keeps getting SPAM messages from an address (where is our server FQDN). What we understood by reading the headers (posted below) is that someone is sending an e-mail to This e-mail adress, as configured in Plesk, redirects e-mails to But we don't understand how someone managed to send an e-mail from an unexistent to it.

Here are the headers:

DomainKey-Status: no signature
Return-Path: <>


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How To Stop Spammers From Using Your Domain/email To Send Out Spam?

May 15, 2008

I've been getting a lot of "Undeliverable" emails sent to my email address. On these messages, the spammer is using my email on the "From" part of the email...... So whenever he sends out spam, the person(s) getting spammed think it's from me..... And the thousands of Undeliverable email error messages are also sent to me.

Is there a way to stop this from Happening? ....... Besides changing my email address?

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